Photography Invoices
Shoots, editing & licensing
Invoice
#PH-0007
Northlight Studio
77 Aperture Ln Portland, OR 97214
book@northlightstudio.com · (555) 880-3322
Billed to
Riverside Cafe
88 Front Street Portland, OR 97204
owner@riversidecafe.com
Issue date
1970-01-01
Due date
1970-01-15
Amount due
$1,030.75
USD
Description
Qty / Hrs
Rate
Amount
photography
$650.00
photography
$300.00
Subtotal$950.00
Tax (8.5%)$80.75
Total due$1,030.75
Notes

50% deposit on booking, balance due before final delivery. Files delivered via online gallery.

Thank you for your business.
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Estimated total
$2,100.00
Wedding coverage
$350.00 / hr
$2,100.00
Portrait session
$425.00 / session
$0.00
Event coverage
$275.00 / hr
$0.00
Editing & retouch
$95.00 / hr
$0.00
Premium album
$595.00 / unit
$0.00
Commercial usage license
$75.00 / image
$0.00
Travel fee
$125.00 / trip
$0.00

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Free Photography Invoice Template

For wedding, portrait, event, and commercial photographers. Bill session fees, editing time, print packages, and usage licensing — with a deposit line so clients pay to lock the date.

What this photography invoice includes

  • • Branded header with your logo, address, and contact info
  • • Auto-numbered invoices with custom prefix
  • • Itemized line items with quantity, rate, and total
  • • Subtotal, configurable tax, and final amount due
  • • Notes section for terms, warranty, or payment instructions
  • • One-click PDF download and email from your own inbox

How to send your invoice

  1. 1. Add your business details and upload your logo.
  2. 2. Add the client and fill in the work performed.
  3. 3. Click Save PDF to download a printable file.
  4. 4. Click Email to open your email app with the invoice pre-filled.
  5. 5. Hit send — clients receive it from your own address.

Frequently asked questions

How do photographers structure deposits?

Most photographers collect a 25–50% non-refundable retainer to book the date, then invoice the balance before or after delivery. Add the retainer as a negative line item or note it under Notes.

Should licensing be a separate line item?

Yes — separating creative fee from usage license keeps the value of your rights visible and makes future re-licensing easier to invoice.

Do photographers charge sales tax on prints?

Tangible prints are generally taxable; digital files vary by state. Use the tax rate field to match your jurisdiction.

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