Auto Mechanic Invoices
Repairs, parts & labor
Invoice
#AM-0007
Redline Auto Garage
920 Industrial Ave Portland, OR 97210
service@redlineauto.com · (555) 311-4422
Billed to
Riverside Cafe
88 Front Street Portland, OR 97204
owner@riversidecafe.com
Issue date
1970-01-01
Due date
1970-01-15
Amount due
$264.74
USD
Description
Qty / Hrs
Rate
Amount
auto
$79.00
auto
$165.00
Subtotal$244.00
Tax (8.5%)$20.74
Total due$264.74
Notes

Parts warranted 12 months / 12,000 miles. Labor warranted 90 days. Payment due on pickup.

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Estimated total
$254.39
Mechanic labor
$125.00 / hr
$125.00
Oil change (synthetic)
$89.00 / service
$0.00
Brake pad replacement (axle)
$320.00 / axle
$0.00
Tire mount & balance
$35.00 / tire
$0.00
4-wheel alignment
$129.00 / service
$0.00
Battery install
$199.00 / unit
$0.00
Shop supplies
$18.00 / lot
$0.00

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Free Auto Mechanic Invoice Template

Built for independent garages, mobile mechanics, and quick-lube shops. Itemize parts and labor separately, capture VIN and odometer, and hand the customer a clean PDF on the spot.

What this auto repair invoice includes

  • • Branded header with your logo, address, and contact info
  • • Auto-numbered invoices with custom prefix
  • • Itemized line items with quantity, rate, and total
  • • Subtotal, configurable tax, and final amount due
  • • Notes section for terms, warranty, or payment instructions
  • • One-click PDF download and email from your own inbox

How to send your invoice

  1. 1. Add your business details and upload your logo.
  2. 2. Add the client and fill in the work performed.
  3. 3. Click Save PDF to download a printable file.
  4. 4. Click Email to open your email app with the invoice pre-filled.
  5. 5. Hit send — clients receive it from your own address.

Frequently asked questions

What should an auto repair invoice include?

Shop name and contact, customer info, vehicle year/make/model, VIN, odometer reading, an itemized parts and labor breakdown, shop supplies and disposal fees, sales tax, total due, and warranty terms.

Should parts and labor be billed separately?

Yes. Most states require parts and labor to appear as separate line items on an auto repair invoice so the customer can see exactly what they're paying for.

Can I include a written warranty on the invoice?

Yes — use the notes section to spell out parts and labor warranty terms, mileage limits, and exclusions.

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