Ad Agency Invoices
Advertising & campaigns
Invoice
#AD-0007
Headline Media Co.
412 Studio Lane Portland, OR 97214
hello@headlinemedia.co · (555) 014-0199
Billed to
Riverside Cafe
88 Front Street Portland, OR 97204
owner@riversidecafe.com
Issue date
1970-01-01
Due date
1970-01-15
Amount due
$900.55
USD
Description
Qty / Hrs
Rate
Amount
advertising
$450.00
advertising
$380.00
Subtotal$830.00
Tax (8.5%)$70.55
Total due$900.55
Notes

Thanks for the work — payment via bank transfer or card. Late payments incur 1.5% monthly interest.

Thank you for your business.
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Estimated total
$3,500.00
Monthly retainer
$3,500.00 / month
$3,500.00
Creative & ad copy
$145.00 / hr
$0.00
Media management (15% of spend)
$0.15 / % spend
$0.00
Ad spend (Meta/Google)
$1.00 / $ spend
$0.00
Landing page build
$1,200.00 / page
$0.00
Account audit
$950.00 / audit
$0.00
Monthly reporting
$250.00 / report
$0.00

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Free Advertising Agency Invoice Template

For ad agencies, media buyers, and freelance marketers. Separate creative fees from ad spend, bill retainers and project work, and send branded invoices that match your studio.

What this advertising agency invoice includes

  • • Branded header with your logo, address, and contact info
  • • Auto-numbered invoices with custom prefix
  • • Itemized line items with quantity, rate, and total
  • • Subtotal, configurable tax, and final amount due
  • • Notes section for terms, warranty, or payment instructions
  • • One-click PDF download and email from your own inbox

How to send your invoice

  1. 1. Add your business details and upload your logo.
  2. 2. Add the client and fill in the work performed.
  3. 3. Click Save PDF to download a printable file.
  4. 4. Click Email to open your email app with the invoice pre-filled.
  5. 5. Hit send — clients receive it from your own address.

Frequently asked questions

How should agencies invoice ad spend vs creative?

Always separate ad spend pass-through from creative and management fees. Spend should be itemized by platform (Meta, Google, TikTok, etc.) and labeled as a pass-through cost.

How do agencies invoice retainers?

Invoice the retainer on the first of the month for that month's work, with a note describing the scope and any rollover hours.

Should I mark up ad spend?

Many agencies add a 10–20% media management fee on top of pass-through spend instead of marking the spend itself. Add it as a separate line item for transparency.

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